Processing Times and Meeting Dates

The Registration Committee meets on a regular basis. Meeting dates for 2024-2025 and corresponding deadlines are listed below. 

Applications

All incoming applications must undergo initial assessment by the Registration and Membership Services Department. Applications must be assessed and all credentialing documents received by the Registration and Membership Services Department before referral to the Registration Committee. The initial assessment on average takes three weeks given that 150 cases are referred to the Registration Committee monthly.

Applications that include open and past complaints, legal matters, breaks in practice, supervision, questions with corresponding “yes” responses, issues pertaining to section 2 (1) of Ontario Regulation 865/93: Registration, and any applications subject to the Colleges Ensuring Competence: Changing Scope of Practice and/or Re-Entering Clinic Practice policy  will require additional documentation following the initial assessment to clarify these matters. This will increase the processing time by 5 to 7 weeks at a minimum, depending on the nature of the outstanding requirements. Additional requirements based on individual applications may be requested to facilitate the Committee’s decision.

All applicants whose applications require review by the Registration Committee are provided a complete copy of the documents from their registration file that will be considered by the Registration Committee.

Registration Specialist

The Registration Specialist will ensure that your case is brought forward with sufficient information to make a decision. They will produce a document file of relevant information relating to your application on your behalf. The document file is submitted to the Registration Committee, which is comprised of practising members of the profession. The Registration Committee reviews all case materials two weeks prior to the meeting date. Applications that do not fall within the published deadlines (see below) cannot be accommodated.

Decision Letters

Decision letters are sent electronically (or hardcopy, by request) within seven business days after the meeting.

Meeting Dates

Tentative meeting dates corresponding to receipt of your application will be indicated by your Registration Specialist and posted to your Member Portal once the initial assessment is complete. Please do not schedule a practice start date until you receive the outcome of your review — doing so will not speed up the process.

2024-25 Credentialing Completion Deadlines

To enable referral to the Registration Committee, all credentialing and supporting documents must be received and assessed by these dates. Should you miss a confirmed deadline, you will be working with the next meeting date deadlines.

Every effort is made on the part of the College to meet the deadlines for the corresponding meeting dates. Nevertheless, these deadlines are not binding on the College and there is no guarantee with respect to scheduling a Registration Committee review. Complex applications requiring more staff preparation time, including those where conduct-related issues have been identified, must often be scheduled for a subsequent meeting date. Registration Committee caseload limitations may also force deferral of an application to a subsequent meeting date. 

Note: we cannot expedite the registration process and standard processing timelines apply.

We encourage you to arrange for the submission of requirements in a timely fashion, as the process is dependent on you to facilitate the review of your application.