Apply for Registration

PGY1 Trainees: If you were matched in CaRMS’ second iteration on April 25th, 2024, CPSO will contact you with application instructions once we receive the CaRMS match results. Until then, please do not apply online. 

PGY2 Trainees: Please complete the Self-screening questionnaire through the portal to obtain a Postgraduate Education application. We acknowledge that the Self-screening questionnaire will tell you NOT to apply, but please submit the application. The College is working to update the questionnaire.

Application Deadlines for CaRMS Residents:

• First Iteration CaRMS Match: April 26, 2024
• Second Iteration CaRMS Match: May 24, 2024

CPSO issues certificates of registration to postgraduate trainees, allowing them to pursue their training appointments Ontario.

CPSO APPLICATION PROCESS

Step 1: Create Portal Account
Use for the entire application process.
Go to cpso.on.ca

Step 2: Complete Self-Screening Questionnaire (SSQ)
SSQ will generate an application form or provide other instructions.
Portal location: Once logged in, select: Home Page > REGISTRATION Tile

Step 3: Complete and Submit the Application Form
Upload the supporting documents you have available, including a curriculum vitae, then complete any application payments.
Portal location: Home Page > PROFILE Tile > Applications > Application Number > Go to Application

Step 4: Request and Upload Applicable Credentialing Requirements
Read the details section of each requirement in the schedule of requirements.
Portal location: Home Page > PROFILE Tile > Applications > Application Number > Schedule of Requirements (left-hand side)

During Step 4, CPSO Staff will review your application.
i) Initial Assessment of Application
CPSO staff will review your application within 3 weeks. Application requirements may be added or removed.
ii) Your Application May Require Registration Committee Review 
If yes, see “PROCESSING TIMES AND MEETING DATES” for more details.
*If yes, a “Referral to Registration Committee” requirement will be listed:
PROFILE Tile > Applications > Application Number > Schedule of Requirements (left-hand side)
iii) Credentialing Ongoing Status
CPSO staff will “accept” or “reject” your supporting documents during this stage. You may need to resubmit or request additional documents, impacting processing time.

Step 5: Final Verification Stage
Begins when all requirements are “ACCEPTED.” CPSO staff complete this stage in approximately 5 business days.
When the CPSO staff completes this stage, you will receive a message through the Portal.

Step 6: Pay Registration Fee
Pay within 90 days of the completion of final verification.
Portal location: Home page > PROFILE Tile > Registration (left-hand side) > CURRENT REGISTRATION

Step 7: Access Registration/Membership Card or Certificate
Future-dated certificates, such as Postgraduate Education or Academic certificates, will become available on your appointment START DATE.
Portal location: Home page > PROFILE Tile > Registration (left-hand side) > CURRENT REGISTRATION CERTIFICATE

You may be asked to provide additional documents or explanations to support your application.  Your requirements will be listed as follows:  

• Not Received – Requirements not received by the College from you or a 3rd party. Click on details to view explanation for each requirement. 
• Received, Under Review – allow minimum of 2 business days for College staff to review received requirements.  
• Rejected – requirement was assessed and deemed as deficient or incomplete. Click on details to view explanation for each rejected requirement for reasons and additional instructions.
• Accepted – requirements assessed and deemed acceptable. Nothing further is needed for this requirement. 

Although CPSO does not require the use of physiciansapply.ca for either application or document verification– if you have registered an account and have had documentation verified through physiciansapply.ca we are able to access requirements if they are shared with CPSO to eliminate duplication.

Any requirement a third-party organisation must submit to the College (e.g., medical school transcript) in support of your application can be sent by mail, by courier, or by email to [email protected].

The College will work with applicants to arrange for alternate routes where in exceptional cases it is impossible to arrange for requirements from third party organization (e.g., war, civil disruption, or natural disaster).

All applicants must also demonstrate their past and present conduct to demonstrate they will practise medicine with mental, moral and medical competence. They must have effective communication skills and an appropriate professional attitude (Section 2(1) of the Registration regulation).

Questions may arise during the application process about an applicant’s conduct, capacity or competence. We refer these applications to our registration committee. Examples of issues include substance abuse, mental illness, and misconduct.

Complete the following as soon as possible:

1. Complete ALL sections of the application in FULL:
   1. This includes those who have previously registered with the College.
   2. Include full practice history, breaks in practice, residency training, etc.
   3. Note: you do not need to upload the document requirements in the schedule of requirements before submitting an application.
2. SUBMIT the application.
   1. Applications in DRAFT stage are not assessed.
   2. Make sure to pay any applicable application payments.
3. UPLOAD a curriculum vitae (CV) to your application.
   1. CVs are used to ensure you have submitted the correct application.
   2. Include dates in month/year format.
4. Carefully READ the details of each registration requirement.
   1. Requirements must meet standards to be accepted.
5. REQUEST third-party documentation (also known as source verified requirements) as soon as possible.
   1. These include documents that need to come directly to the CPSO from organizations such as medical schools.
   2. Third-party documents can be sent to [email protected]
6. Optional, GRANT CPSO access to your physicianapply.ca source information.
7. Optional, GRANT CPSO access to your FCVS source verified information.